Privacy Policy

Introduction

The Friends Historical Society ("we", "our" or "us") is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains what information we collect through our website, how we use it, and your rights in relation to that information.

Information We Collect

Contact Form Enquiries

If you contact us through a website form, we will collect the information you provide, such as your name, email address and the content of your enquiry.

We use this information solely to respond to your enquiry and provide any information or assistance you have requested.

Membership Information

If you apply for membership of the Friends Historical Society, we may collect personal information such as your name, postal address, email address, telephone number and membership preferences.

This information is used to administer your membership, process payments, communicate with you about Society activities, and provide any services associated with your membership.

Membership records are retained only for as long as necessary to administer membership and meet our legal, regulatory and accounting obligations.

How We Use Your Information

We may use personal information collected through this website to:

• Respond to enquiries.
• Administer memberships.
• Process payments and subscriptions.
• Communicate with members and website users.
• Maintain the security and operation of our website.
• Comply with legal and regulatory obligations.

We do not sell, rent or trade personal information to third parties.

Payment Processing

Membership subscriptions and other payments made through this website may be processed by PayPal.

When making a payment, certain information may be shared with PayPal in order to process the transaction. The Friends Historical Society does not store or have access to your full payment card details.

Further information about how PayPal processes personal information can be found in PayPal's Privacy Statement:

https://www.paypal.com/uk/legalhub/privacy-full

Website Security

Cloudflare

This website uses Cloudflare to provide website security, performance optimisation and content delivery services.

As part of providing these services, Cloudflare may process visitors' IP addresses and technical information relating to requests made to the website. This processing helps protect the website from malicious activity and improve website performance.

Further information can be found in Cloudflare's Privacy Policy:

https://www.cloudflare.com/privacypolicy/

Cloudflare Turnstile

This website uses Cloudflare Turnstile to help prevent spam and automated abuse of website forms.

Turnstile may process technical information necessary to distinguish legitimate visitors from automated systems.

Further information can be found at:

Privacy Policy:
https://www.cloudflare.com/privacypolicy/

Terms of Service:
https://www.cloudflare.com/website-terms/

Website Backups

The website is backed up regularly for security and disaster recovery purposes.

Backups are stored securely using Dropbox. Backup files may contain personal information submitted through the website and are retained only for as long as necessary to support website recovery and continuity.

Access to website backups is restricted to authorised persons involved in the operation, maintenance and support of the website.

Dropbox may process or store information outside the United Kingdom. Where this occurs, Dropbox applies appropriate safeguards to protect personal information in accordance with applicable data protection laws.

Further information about how Dropbox processes personal information can be found in Dropbox's Privacy Policy:

https://www.dropbox.com/privacy

Third-Party Services

We may use trusted third-party providers to support the operation of our website and organisation, including:

• Website hosting providers.
• Payment processors.
• Email providers.
• Security and performance services.
• Website maintenance and support providers.

These providers may have access to personal information only where necessary to provide their services and are required to handle such information securely and confidentially.

Some providers may process information outside the United Kingdom. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place to protect personal information.

Cookies

This website uses cookies and similar technologies that are necessary for the operation, security and accessibility of the website.

We currently only use cookies that are necessary to provide the website and its accessibility features. If we introduce optional services in the future, such as website analytics, we will update this Privacy Policy and provide appropriate cookie controls where required by law.

Accessibility cookies

We use the Divi Accessibility Sidebar to provide accessibility options that allow visitors to adjust aspects of the website to suit their individual needs. The accessibility toolbar uses a cookie called dvmd_accessibility_sidebar_settings to remember your selected accessibility preferences.

This cookie is used solely to remember your accessibility preferences while using the website. It does not collect personal information or track your activity across websites.

Cookie: dvmd_accessibility_sidebar_settings
Purpose: Stores accessibility preferences
Type: Functional
Duration: 48 hours

Links to Other Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites.

We encourage visitors to read the privacy policies of any external websites they visit.

Your Rights

Under UK data protection law, you may have the right to:

• Request access to the personal information we hold about you.
• Request correction of inaccurate information.
• Request deletion of your personal information in certain circumstances.
• Request restriction of processing.
• Object to certain types of processing.
• Request transfer of your information where applicable.

If you wish to exercise any of these rights, please contact us using the details below.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):

https://ico.org.uk/

Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact:

Friends Historical Society

Email: office@friendshistoricalsociety.org.uk

Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page and will take effect from the date of publication.